Zoom Software Information

The 2021 Users’ Conference will take place virtually on Zoom.

  • Create a Zoom account for a more streamlined approach to our conference.
    • To download the Zoom software, visit https://zoom.us/download
      • Click on the blue “Download” button under the section, “Zoom Client for Meetings.”
      • Open the download “Zoom.pkg” and follow the installation instructions.

  • Helpful Commands in Zoom:
    • Chat:
      • While in a meeting, click “Chat” in the meeting controls.
      • This will open the chat on the right. You can type a message into the chat box or click on the drop down next to “To:” if you want to send a message to a specific person.
      • When new chat messages are sent to you or everyone, a preview of the message will appear and Chat will flash orange in your meeting controls.
    • Gallery View:
      • In the Zoom client, click “Settings,” and then click “Video” to display the video settings page.
      • Enable the option “Display up to 49 participants per screen in Gallery View.”
      • Start or join a meeting.
      • Click “Gallery View” in the top-right corner.
        • If the meeting has 49 or fewer attendees, all of them are displayed on a single page. If more than 49 attendees are in the meeting, 49 thumbnails are displayed on each page.
      • Learn more about Gallery View here.
    • Hide Non-Video Participants
      • When you are in “Gallery View,” right-click on any participant that either has their video off or dialed in via telephone, or you can click on the 3 dots at the upper right of their participant box.
      • Choose “Hide Non-Video Participants” to hide all users with their video off. 
      • To show non-video participants again, click “Total non-video participants” at the top of your screen and select “Show non-video participants.”
      • Learn more about Video Layout here.
    • Polls:
      • When a meeting host would like you to participate in a poll or answer a question, a message box will pop up on your screen. 
      • You will have a limited amount of time to submit your answers.

 

Attendee Policies

  1. The conference is limited to invitees only, so please do not share the links to sessions or other materials associated with the event.
  2. Please mute your audio during the breakout sessions.
  3. Set your name to “First Last/Institution” in Zoom.  Go to the participant list and select more->rename.  This must be done every time you restart Zoom.
  4. No recording of the sessions will be allowed.  However, attendees will have access to slides and materials both during and after the event.